Printable Iowa Cubs Donation Request Form in PDF

Detailed Guide for Writing Iowa Cubs Donation Request

The process of requesting a donation from the Iowa Cubs involves filling out a specific form and providing additional information on your organization's letterhead. This effort is part of the Iowa Cubs' commitment to supporting the community, including non-profit groups, schools, and various organizations, through donations such as tickets and mascot appearances. However, it's important to understand that submitting a request does not automatically guarantee a donation. Follow the below steps to ensure your request is properly submitted.

1. Identify the item you are requesting from the Iowa Cubs, which could range from tickets to mascot appearances.
2. Fill in the "Organization Name" field with the official name of your organization.
3. Enter your organization's "Tax Exempt #501(c)(3)" if applicable. This number proves your non-profit status.
4. Select the type of your organization, whether it's "Sports Oriented," a "Church," a "Youth Group," a "School," or "Other."
5. Provide the full address of your organization, including "Address," "City," "State," and "Zip Code" fields.
6. Enter your organization's contact information, including the "Phone" and "Fax" numbers.
7. Specify your contact details by providing your name in the "Contact Name" field and your position in the "Contact Title" field.
8. For the event requiring the donation, list the "Event Name," the name of the "Event Sponsor," and the "Event Date."
9. Include "Event Time" and "Price of Event/Ticket" if applicable.
10. Estimate and enter the expected "Audience Size" for the event.
11. Repeat your contact information for event-specific inquiries, including "Contact Name," "Contact Title," "Contact Phone #," and "Contact Email."
12. Specify the "Event Location" where the donation will be used or where the event will take place.
13. If interested, select the options to receive additional information on "fund-raising opportunities" and "group outing and skybox information" by checking the corresponding boxes.
14. Ensure you attach a written request on your organization's letterhead. This document should describe the event and clearly state the request for a donation.
15. Email the completed form along with the written request to chelsier@iowacubs.com, or alternatively, you can mail or fax the documents using the provided contact details. Ensure this is done at least two weeks prior to your event.

Remember, it is crucial to provide clear and detailed information both on the form and in your written request to increase the chances of your donation request being approved. Describing how your event aligns with the community values supported by the Iowa Cubs can also be beneficial. After your request is submitted, it will be reviewed, and you will be contacted regarding the outcome.

What types of donations does the Iowa Cubs provide to the community?

The Iowa Cubs generously provide donations such as tickets and mascot appearances to non-profit groups, schools, community organizations, and other entities to support their causes and events.

How can an organization request a donation of tickets?

Organizations interested in requesting ticket donations need to complete the donation request form and submit it at least two weeks before their event. It's also required to include a written request on the organization's letterhead alongside the completed form.

Does completing the donation request form guarantee a donation?

No, completing the form does not guarantee that a donation will be provided. The selection process is competitive, and not all requests can be fulfilled.

What information is required on the donation request form?

The form requires details about the requesting organization, such as the name, tax-exempt status, type, address, contact information, and specific details about the event for which the donation is requested, including its name, sponsor, date, time, audience size, and location.

Is there an option to request information on fundraising opportunities with the Iowa Cubs on the form?

Yes, there's an option on the form for organizations to indicate their interest in receiving information about fundraising opportunities with the Iowa Cubs.

Can organizations request information on group outings and skybox information through this form?

Indeed, the form allows organizations to request additional information on arranging group outings and renting skyboxes for events.

What are the submission options for the donation request form?

Organizations can submit the completed donation request form and the accompanying letter by email to chelsier@iowacubs.com, by mail to Chelsie Rohrs | Donations Request, Iowa Cubs, One Line Drive, Des Moines, IA 50309, or by fax to 515.243.5152.

How will the Iowa Cubs communicate their decision on a donation request?

The Iowa Cubs will contact organizations using the information provided on the request form. Ensure all contact information is accurate and complete to facilitate smooth communication.

What is the deadline for submitting a donation request before the event?

Organizations should submit their donation request form and accompanying letter at least two weeks before the event date to allow adequate time for review and processing.

Who can organizations contact for more information or clarification on the donation request process?

For queries or additional information regarding the donation request process, organizations can contact the Iowa Cubs at the email or physical mailing address provided on the form. Ensuring your question is as detailed as possible will help in getting a precise answer.

When filling out the Iowa Cubs Donation Request form, people often make mistakes that could affect the success of their requests. Being mindful of these common errors can significantly increase the chances of receiving a donation.

1. Not submitting the form two weeks prior to the event. Timing is crucial as the organization needs enough time to process the request.
2. Forgetting to include a written request on the organization’s letterhead. This document provides legitimacy and context for the request.
3. Leaving the Tax Exempt #501(c)(3) field blank. This number is essential to prove the requesting organization's nonprofit status.
4. Mistyping contact information such as phone numbers or email addresses. Accurate contact details ensure effective communication.
5. Omitting the event information such as Event Name, Date, or Location. Complete event details help in evaluating the request properly.
6. Not specifying the type of donation requested (e.g., tickets, mascot appearances). Clearly stating the needs helps in fulfilling the request accurately.

Avoiding these mistakes requires careful attention to detail and thoroughness. By ensuring all required information is correct and complete, organizations can improve their chances of receiving a donation from the Iowa Cubs, supporting their community events and initiatives.

• Always double-check the event information for accuracy.

• Ensure the contact details are current and correctly entered.

• Remember to detail the specific type of donation needed to support your event.

By sidestepping these common pitfalls, you make it easier for the Iowa Cubs to understand and fulfill your donation request, contributing to the success of your community-focused endeavors.

When individuals or organizations are engaging with the Iowa Cubs Donation Request process, several additional forms and documents often complement the main submission. These additional pieces of documentation support the request, providing a more comprehensive view of the organization's needs and how the donation will be used. Here's an in-depth look at some of these essential documents.

• IRS Determination Letter: This letter is crucial for non-profit groups, as it confirms the organization's tax-exempt status under section 501(c)(3) of the Internal Revenue Code. It serves as proof that the organization is eligible to receive tax-deductible charitable contributions, which could include donations from the Iowa Cubs.
• Event Budget: A well-organized event budget outlines all expected income and expenses related to the event for which the donation is requested. This document helps illustrate the financial planning that has gone into the event and clarifies the role of the requested donation within the event's overall financial framework.
• Marketing Plan: For events seeking support from the Iowa Cubs, a marketing plan outlines how the event will be promoted within the community. This document is especially pertinent if the request includes items intended for raffles or auctions, as it demonstrates the potential exposure the Iowa Cubs might receive in return for their donation.
• Letter of Support: Letters from community leaders or individuals who will benefit from the donation can bolster a request by adding personal testimonials to the application. These letters often highlight the positive impact of the organization's work and the significance of the donation.
• Event Flyer or Brochure: Supplementing a donation request with promotional materials for the event provides a visual and textual context. It allows the Iowa Cubs to see how their support will be integrated into the event and how their contribution will be acknowledged.
• Previous Event Report: If the organization has hosted similar events in the past, including a report on the outcomes and success of those events can be helpful. This might include attendee numbers, funds raised, and feedback, showcasing the organization's track record of successful event execution and management.

Together, these documents paint a fuller picture of the requesting organization and the event in question. They not only offer assurance regarding the legitimacy and organization of the requesting party but also detail the tangible and potential impacts of the donation. Including these documents with the Iowa Cubs Donation Request form can significantly improve the odds of a favorable response, ensuring that both parties benefit maximally from the potential partnership.

The Silent Auction Donation Request form is closely related in both purpose and structure to the Iowa Cubs Donation Request form. Silent auction forms are typically utilized by organizations seeking item donations that can be auctioned off to raise funds for specific causes or events. Like the Iowa Cubs document, these forms ask for detailed information about the requesting organization, including its type and tax-exempt status, and describe the event where the donation will be used. The process necessitates clear communication about what is being requested and the event's goals, parallel to how the Iowa Cubs outline the need for a written request on official letterhead and detailed event information.

Charity Sponsorship Request forms also bear a significant resemblance to the form used by the Iowa Cubs. These documents are designed to gather support from businesses or individuals in the form of sponsorship for charitable events or causes. Both types of forms collect detailed information about the organization seeking support, the specific event, and what is being requested—be it monetary support, in-kind donations, or services. Additionally, both forms highlight the importance of providing a clear rationale for the request, underscoring the mutual benefits of the proposed partnership.

Grant Application forms share a procedural kinship with the Iowa Cubs Donation Request form, as they are both formal means of soliciting support, though grant applications typically seek financial assistance. These applications require organizations to furnish detailed information about their mission, the purpose of the requested funds, and the projected impact. Similarly, the Iowa Cubs form asks organizations to specify their needs and describe the event, ensuring that potential donors understand the context and goal of the donation.

The Corporate Giving Request form parallels the Iowa Cubs document in its aim to secure donations from businesses for nonprofit activities or events. These forms solicit comprehensive details about the requesting entity, including its charitable status and the specific assistance required, akin to how the Iowa Cubs seek to understand the event and organizational background. The emphasis on mutual benefit is present as well, with organizations often encouraged to outline how the corporate donor will be recognized or benefit from their contribution.

Volunteer Application forms, while distinct in seeking human resource contributions instead of donations or sponsorships, share the objective of matching organizational needs with community offerings. They gather personal and professional information from potential volunteers, drawing parallels to how the Iowa Cubs Donation Request form collects organizational and event-specific details to ensure a suitable match between the donation and the requesting party's needs.

Event Sponsorship Proposal forms, similar to the Iowa Cubs Donation Request form, are crafted to secure support for events, but with a focus on establishing a more formal partnership between the event organizers and the sponsor. These proposals detail the sponsorship opportunities available, the benefits to the sponsor, and the specific needs of the event, mirroring the detailed request and organization information required by the Iowa Cubs form.

The In-Kind Donation Request form is closely related to the Iowa Cubs' format, specifically targeting donations of goods or services instead of monetary support. Both types of forms emphasize the importance of understanding exactly what is being requested and the purpose it serves. The in-kind forms often require a detailed description of the request, similar to how the Iowa Cubs ask organizations to detail the tickets or appearances being requested and the event where they will be used.

The Nonprofit Event Ticket Request form shares intentions similar to those of the Iowa Cubs Donation Request form but is more specifically focused on securing ticket donations for nonprofit events. Both forms necessitate detailed information about the event and the requesting organization, emphasizing the desired impact of the donation and the audience it will serve. This specialization in ticket requests makes these forms particularly akin in content and purpose.

School Fundraiser Request forms, designed to obtain support for school-related fundraising efforts, align with the Iowa Cubs Donation Request form through their focus on benefiting educational or youth-oriented activities. They require detailed event information and a clear explanation of how the donations will be used, akin to the comprehensive detail sought by the Iowa Cubs for understanding and evaluating the donation request.

The Community Project Support Request form, while generally aimed at garnering support for community initiatives, shares with the Iowa Cubs Donation Request form the aim of enhancing community wellbeing through contributions or participation. These forms typically require a thorough description of the project, its goals, and the specific support or materials needed, mirroring the structured request process and detailed information required by the Iowa Cubs form in order to assess how best to contribute to the community initiative.

When filling out the Iowa Cubs Donation Request form, it’s important to be thorough and attentive, to ensure your organization has the best chance of receiving a donation. Here are the things you should and shouldn't do:

• Plan ahead: Submit your form and written request at least two weeks before your event to meet the submission deadline.
• Provide detailed information: Make sure to fill out each section of the form completely and accurately, offering detailed information about your event and organization.
• Include a written request on letterhead: This formalizes your request and gives credibility to your organization, detailing its mission and the specifics of the event.
• Double-check your contact information: Ensuring your phone number, email, and address are correct will facilitate clear communication.
• Specify your request: Clearly state what you are requesting (tickets, mascot appearance, etc.) to avoid any confusion and to ensure your needs match what the Iowa Cubs can offer.
• Follow up respectfully: If you haven’t heard back, it’s appropriate to follow up via email or phone after a reasonable amount of time to inquire about the status of your request.

• Wait until the last minute: Late submissions might not be considered. Always adhere to the two-week advance notice guideline.
• Submit incomplete forms: Failing to fill out parts of the form or omit details can result in your request being overlooked.
• Forget the written request on letterhead: This is a crucial part of your application. Omitting it may result in automatic disqualification.
• Provide incorrect contact information: Errors in your contact details can prevent the Iowa Cubs from reaching you about your request.
• Assume a donation is guaranteed: Completion of the form does not ensure a donation. It's important to have alternate plans in case your request cannot be accommodated.
• Be pushy or disrespectful in follow-ups: While follow-ups are encouraged, always remain courteous and understand that the organization receives many requests.

By following these guidelines, you can enhance your chances of receiving a donation from the Iowa Cubs, supporting your event and your organization's mission.

Community engagement is at the heart of the Iowa Cubs' ethos, particularly through their support of various non-profit groups and organizations via donations. However, there are several misconceptions surrounding the process of submitting a donation request form to them. Addressing these misunderstandings can smooth the process for both parties involved.

Misconception 1: Completion of the Donation Request Form Guarantees a Donation

Many believe that simply filling out the donation request form ensures that the organization will receive a donation. However, the form clearly states that completing it does not guarantee a donation. The Iowa Cubs consider each request carefully, balancing numerous requests against available resources.

Misconception 2: Only Tickets Can Be Requested

While tickets are a common donation, the form opens the door for requests for mascot appearances and other forms of support. The form asks for the "item requested," allowing organizations to specify what they need, not limiting them just to ticket requests.

Misconception 3: Requests Can Be Made at Any Time

A critical detail often overlooked is the timing of the submission. Requests must be made at least two weeks prior to the event. This timeframe allows the Iowa Cubs' team to consider the request and organize the potential donation.

Misconception 4: Any Group Can Request a Donation

• While the Iowa Cubs are committed to supporting a variety of causes, there is a specific interest in working with non-profit groups, schools, and community organizations. Entities requesting donations must also provide their tax-exempt #501(c)(3) status, underscoring the preference for supporting recognized non-profit and charitable organizations.

Misconception 5: The Form Is the Only Requirement

Another common misunderstanding is that submitting the form by itself is sufficient. However, the Iowa Cubs require a written request on the organization's letterhead to be included with the form. This additional document allows the requesting organization to further detail their event and donation request, providing necessary context and information to the Iowa Cubs.

Understanding these nuances can greatly enhance an organization's chance of receiving support and foster a positive relationship with the Iowa Cubs, benefiting everyone involved in the long run.

The Iowa Cubs demonstrate a strong commitment to supporting the community by offering donations such as tickets and mascot appearances to non-profit groups, schools, community organizations, and more. Here are some key points to remember when filling out and using their Donation Request Form:

• To be considered for a donation, the request must be submitted at least two weeks prior to the event date. This time frame allows the Iowa Cubs sufficient time to review your request and make necessary arrangements.
• A written request on your organization’s letterhead must accompany the completed form. This requirement helps ensure that all requests are legitimate and provides the Iowa Cubs with the necessary information to make an informed decision regarding the donation.
• Completion and submission of the request form do not automatically guarantee that a donation will be made. The Iowa Cubs evaluate each request carefully to determine if it aligns with their community support objectives.
• The form requires detailed information about the organization making the request, including the tax-exempt #501(c)(3) status, which highlights the need for the organization to be officially recognized as a non-profit.
• Event information, including the event name, date, time, and expected audience size, must be provided. This information helps the Iowa Cubs understand the nature of the event and how their donation might contribute to its success.
• Interested parties can also request information on fundraising opportunities with the Iowa Cubs or details on group outings and skybox options, which can be useful for planning future events or collaborations.

Requests can be submitted via email, mail, or fax, providing flexibility and convenience for organizations looking to reach out. The contact details provided on the form ensure direct communication with the appropriate department within the Iowa Cubs organization for handling donations.